EntryCrew Gatepass Management Application

1. Information We Collect

We collect only the information required to operate secure gatepass workflows.

2. Permissions We Request

EntryCrew requires certain device permissions for functionality:

3. How We Use Your Information

Your information is used strictly for:

• Visitor registration and gatepass generation
• Host approvals and meeting workflows
• Security check-in, verification, and check-out
• Sending real-time notifications and alerts
• Generating visitor logs and operational reports
• Improving the app’s performance, reliability, and security
• Ensuring compliance with security policies and regulations of the organization

We do not use your data for advertising, remarketing, or profiling.

4. How We Share Your Information

EntryCrew does not sell, rent, or share your data with third parties for marketing purposes.

Your information may be shared only with:

• The organization you are associated with or visiting (for internal gatepass and visitor management operations)
• Authorized security or administrative staff of that organization
• Law enforcement or regulatory authorities when required by applicable law

We do not share your data with external entities other than as required for legal or operational compliance.

5. Data Security

We take strong measures to protect your data, including:

• Secure encrypted connections (HTTPS/SSL) where applicable
• Role-based access controls for users within an organization
• Secure cloud infrastructure and restricted server access
• Internal monitoring and periodic reviews

However, no digital platform can guarantee absolute security. Users are responsible for safeguarding their login credentials and devices. We are not liable for breaches caused by user negligence, compromised devices, or unauthorized access outside our control.

6. Data Retention

We retain data only for as long as necessary for operational, security, or legal purposes:

• Visitor logs are retained as per the policy of the organization using EntryCrew.
• Visitor documents and photos are retained until the organization deletes them or until they are no longer required for operational purposes.
• Application logs and technical data are retained temporarily for performance monitoring.
• User accounts and related data are removed when the organization revokes access or discontinues use of the app.

Once data is deleted by the organization, it is permanently removed from our systems during scheduled deletion cycles, subject to backup retention policies.

7. Organization Responsibility

The organization using EntryCrew is responsible for:

• Creating, managing, and disabling user accounts
• Defining roles, permissions, and approval workflows
• Ensuring accuracy of data entered into the system
• Determining how long visitor and user data is retained
• Handling internal misuse or unauthorized access to data within their environment

EntryCrew and Spontaneous Enterprise (OPC) Pvt. Ltd. are not responsible for internal misuse, unauthorized sharing, or policy violations within an organization.

8. Your Rights

Depending on your relationship with the organization, you may request:

• Access to your personal information stored in the system
• Correction of inaccurate or incomplete information
• Deletion of your personal data, where legally and operationally feasible
• Restriction of certain types of processing

Such requests should typically be made through the administrator or authorized representative of the organization using EntryCrew. We will act on such requests based on confirmation and authorization from the organization.

9. Children’s Privacy

EntryCrew is not intended for individuals under 18 years of age unless they are onboarded, registered, or managed by an organization (such as an educational institution or similar) with proper authorization and supervision.

10. Third-Party Services

EntryCrew does not integrate with third-party advertising or marketing platforms. If, in future, any third-party services or SDKs are integrated (for analytics, communication, or infrastructure), we will update this Privacy Policy and clearly describe their purpose.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the “Last Updated” date at the top of this page.

Your continued use of the app or website after any changes constitutes your acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or data usage, please contact us: